Enter Survey Response Data

Learn how to enter survey response data for a program activity in PEARS, including individual and aggregate responses.

After attaching a survey to a program activity, you can enter response data collected from participants. Responses can be entered individually (one per participant) or as aggregate totals, depending on how the survey was configured.

Navigate to the Response Form

1

Open the Program Activity

From the PEARS homepage, hover over the Engage menu and click Program Activities. Select the program activity from the list to open its detail page.

2

Go to the Evaluation Section

On the program activity detail page, scroll to the Evaluation section, or click Evaluation in the progress panel.

3

Click Enter Response Data

In the list of attached surveys, find the survey you want to enter responses for and click the Enter Response Data button.

Enter Individual Responses

If the survey is configured for individual responses (not aggregated), you will see a form with the survey questions displayed for one participant at a time.

1

Complete the Survey Questions

Answer each question on the form as reported by the participant. The question types may include text fields, multiple choice selections, rating scales, and other formats, depending on how the survey was designed.

2

Save the Response

Click the Save button to save the current response. PEARS saves the response and displays a blank form for the next participant.

3

Add Additional Responses

Continue entering responses for each participant. Each saved response is added to the list for this survey.

TIP: You can navigate between previously entered responses using the pagination controls at the top of the form.

4

Delete a Response (if needed)

To delete an individual response, navigate to it using the pagination controls and click the Delete button.

Enter Aggregate Responses

If the survey was configured with the Aggregate responses option, you will enter summarized totals rather than individual participant responses.

1

Enter Combined Totals

For each question on the survey, enter the combined totals across all participants. For example, if a question asks participants to rate their knowledge on a scale of 1–5, enter the number of participants who selected each rating.

2

Save the Aggregate Response

Click the Save button to save the aggregate response data.

CAUTION: Aggregate responses provide less detailed data than individual responses. Once a survey is set to aggregate mode, the response format cannot be changed. If you need individual-level data, remove the survey and re-attach it without the aggregate option selected.

Return to the Program Activity

After entering all response data, click the Back link or navigate back to the program activity detail page to continue working on other sections.