Add Youth Programming Data

Learn how to complete the Youth Programming (4-H) custom data section for a program activity in PEARS.

If you indicated that your program activity delivered programming to youth, you will need to complete the Youth Programming custom data section. This section captures 4-H enrollment, volunteer counts, project areas, and detailed demographic breakdowns specific to youth programming.

TIP: The red asterisk * next to the heading of a field indicates that the field is required.

Navigate to Youth Programming Data

After completing any prior custom data sections, PEARS directs you to the Youth Programming form. You can also access this section from the program activity detail page by clicking Custom Data in the progress panel and selecting the Youth Programming tab.

1

Select a Delivery Mode

In the Youth Programming Delivery Mode field, select the method used to deliver this youth programming from the dropdown. This field is required.

The available delivery modes are filtered based on your reporting period and organization.

2

Select Project Areas

In the Project Areas field, select the 4-H project area(s) that apply to this program activity. At least one project area is required. The available options are filtered based on your reporting period.

3

Enter Enrollment Counts

In the enrollment section, enter the number of youth participants:

• 4-H Enrolled — The number of participants who are enrolled in 4-H.

• Non-4H Enrolled — The number of participants who are not enrolled in 4-H.

The Total Enrolled field is automatically calculated from these two values.

4

Enter Served Counts

In the served section, enter the following:

• First Served (4-H) — The number of youth being served for the first time.

• Previously Served (4-H) — The number of youth who have been served before.

The Total Served field is automatically calculated. The total served must equal the total enrolled.

5

Enter Volunteer Counts

Enter the number of volunteers who participated:

• Adult Volunteers — The number of adult volunteers.

• Youth Volunteers — The number of youth volunteers.

• Youth from Military Families — The number of participating youth from military families. This number cannot exceed the total enrolled count.

6

Enter Gender Breakdown

Enter the number of participants for each gender category:

• Male

• Female

• Non-binary

• Prefer Not to Respond

• Unknown

The Total Gender field is automatically calculated. This total must equal the total enrolled count.

7

Enter Grade Level Breakdown

Enter the number of participants for each grade level, from Pre-K through Post High School, along with Not in School, Special Education, and Unknown.

The Total Grade field is automatically calculated. This total must equal the total enrolled count.

8

Enter Residence Breakdown

Enter the number of participants by residence type:

• Farm

• Rural

• Town

• Suburbs

• Cities

• Unknown

The Total Residence field is automatically calculated. This total must equal the total enrolled count.

9

Enter Ethnicity Breakdown

Enter the number of participants for each ethnicity category:

• Hispanic

• Non-Hispanic

• Prefer Not to Respond

• Unknown

The Total Ethnicity field is automatically calculated. This total must equal the total enrolled count.

10

Enter Race Breakdown

Enter the number of participants for each race category:

• American Indian or Alaska Native

• Asian

• Black or African American

• Hawaiian/Pacific Islander

• White

• Prefer Not to Respond

• Unknown

• Two or More Races

The Total Race field is automatically calculated. This total must equal the total enrolled count.

11

Save and Continue

Click the Save and Continue button to save the youth programming data and proceed to the next step in the workflow.

To save without continuing, click the Save button instead.

NOTE: All demographic category totals (gender, grade, residence, ethnicity, and race) must equal the total enrolled count. If any total does not match, PEARS will display a validation error and you will need to correct the values before saving.