Learn how to enter demographic data and effort allocation for a quarterly effort record in PEARS.
The Demographics and Effort section records the demographic breakdown of your contacts and how your effort is allocated across Grand Challenge/Critical Issues for the quarter.
Screenshot: The Demographics and Effort form showing gender, race, and ethnicity input fields with numeric entry boxes for each category
1
Enter Gender Data
Enter the number of contacts for each gender category:
Male
Female
Non-binary (2023+ reporting periods)
Prefer Not to Respond
Unknown
2
Enter Race Data
Enter the number of contacts for each race category:
White
Asian
American Indian or Alaska Native
African American
Native Hawaiian / other Pacific Islander
Two or more mixed races (2020+ reporting periods)
Prefer Not to Respond
Unknown
NOTE: Contacts who identified with more than one race should be counted in the Two or More Races field and the individual race fields for each race they identified.
3
Enter Ethnicity Data
Enter the number of contacts for each ethnicity category:
Hispanic / Latino
Non-Hispanic / Latino
Prefer Not to Respond
Unknown
4
Enter Contacts Made (optional)
In the Contacts Made field, enter the number of volunteer contacts for the quarter.
5
Enter Volunteer Hours (optional)
In the Volunteer Hours field, enter the total number of volunteer hours for the quarter.
6
Enter Grand Challenge / Critical Issues Effort
For each active Grand Challenge or Critical Issue, enter the percentage of your effort allocated to that issue. A field is displayed for each active issue in your organization.
Screenshot: The Grand Challenge / Critical Issues effort allocation section showing percentage fields for each issue that must sum to 100%
NOTE: The effort percentages across all Grand Challenge/Critical Issues must sum to 100%.
7
Save and Continue
Click Save and Continue to save the demographics and effort data and proceed to the next section.
TIP: The specific demographic categories available may vary depending on your reporting period. Newer reporting periods include additional options such as Non-binary for gender and Two or More Races for race.
