Event Sessions

Learn how to add and manage multiple sessions for a community event in PEARS.

If your community event spans multiple sessions, use the Sessions section to define each one individually. Each session can have its own name, date, time, and location. Sessions are only available when Has Multiple Sessions is set to Yes on the General Information form.

TIP: If your event is a single session, you can skip this step. The event's start and end dates from the General Information form will be used.

1

Navigate to the Sessions Tab

After saving the General Information and Collaborators sections, PEARS takes you to the Sessions page. You can also access it by opening an existing event and clicking the Sessions tab in the progress panel.

2

Click Add Session

On the Sessions page, click the Add Session button to open the session form.

3

Enter a Session Name

In the Session Name field, enter a descriptive name for this session, such as the topic or focus area.

4

Set the Session Start Date and Time

In the Start Date/Time field, select the date and time this session begins.

5

Set the Session End Date and Time

In the End Date/Time field, select the date and time this session ends.

6

Select a Location (if applicable)

In the Location field, select or enter the location for this session. If the session takes place at a different site than the main event, specify the session-specific location here.

TIP: If all sessions share the same location as the main event, you may leave this field blank and the main event location will apply.

7

Save the Session

Click Save to add the session to the event. The session now appears in the list on the Sessions page.

Screenshot: The Add Session form showing the Session Name text field, Start Date/Time picker, End Date/Time picker, Location field, and the Save button

8

Add Additional Sessions

Repeat steps 2 through 7 to add more sessions as needed. All sessions are displayed in a list with their names, dates, and locations.

Screenshot: The Sessions page showing a list of added sessions with their names, start and end dates/times, locations, and Edit/Delete buttons for each session

Edit a Session

To edit an existing session, click the Edit button next to the session name. Update the fields as needed and click Save.

Delete a Session

To remove a session, click the Delete button next to the session name and confirm the removal.

CAUTION: Deleting a session may affect registrations that are associated with that session. Review existing registrations before removing a session.

Continue to the Next Step

After adding all sessions, click the Save and Continue button to proceed to Registration Types.